Constitution

1 The organisation shall be known as  ‘CAKE, BAKE AND CRAFT (Atherstone)’
2 The Objects of the organisation shall be:

  • We shall be an independent organisation, open to like minded people who share the love of anything Arty or Creative.
  • We shall  promote the furtherance of sugarcraft and all creative skills by mutual exchange of knowledge and assistance between members and the organisation of demonstrations, workshops competitions etc.
  • Where necessary and appropriate we will represent the views, concerns and interests of our members.
  • We will act at all times in the best interests of our members, remaining non-political, and will resolve issues among our members through democratic processes.

3 Membership:

  • Membership shall be open to those mentioned above, regardless of age, sex, race, religion, physical or mental impairment or any other social category.
  • Each member shall have one vote.
  • Only members over the age of 18 shall be eligible to vote and sit on the committee.
  • All members shall actively work in the best interest of the organisation and in line with the code of conduct.
  • Membership is not transferable to anyone else.
  • Recruitment of members:
    • All potential members must complete an application form.
    • All application forms must be put before the Committee.
    • All successful applicants will be listed in the membership register.
  • The Committee may unanimously, for good reason and in the best interests of the organisation, deny, terminate or suspend the membership of any individual. The process for which will be as follows:
    • The action must be made in writing to the individual;
    • The individual concerned shall have the right to be heard in person, accompanied by a friend, by the Committee within 21 days of the decision. The Committee must also consider any written representations the applicant may make about the decision;
    • All decisions shall be final and once made the Committee must inform the individual in writing of the reasons for the refusal/suspension/dismissal within 21 days of the decision.

4 Powers:

The organisation shall have the power to do all things necessary and expedient for the fulfilment of its objectives conducive to democratic agreement within a legal and ethical framework and may exercise the following powers:

  • Power to raise funds and to invite and receive contributions provided that in raising funds the Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant legal requirements of the law.
  • Power to buy, take on lease or exchange any property necessary for the achievement of the objects and to maintain and equip it for use.
  • Power to subject to any consents required by law to sell, lease or dispose of all or any part of the property of the organisation.
  • Power to employ such staff (who shall not be members of the Committee) as are necessary for the proper pursuit of the objects.
  • Power to co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objects or of similar charitable purposes and to exchange information and advice with them (data protection allowing).
  • Power to support any charitable trusts, associations or institutions formed for all or any of the objects.

5 Finances:

  • All finances shall be conducted and administered in line with the Financial Policy of the organisation.
  • Any subscription shall be set at the Annual General Meeting of the organisation and shall be kept as low as possible.
  • The funds and property of the organisation shall be used solely to further its objectives, and shall be paid into an account operated by the Committee.
  • A proper record of all income and expenditure will be kept at all times.
  • All cheques drawn on the account must be signed by one of the agreed signatories (Chair and Treasurer).
  • The Treasurer should have the accounts checked annually by an independent examiner.
  • Only authorised, reasonable out of pocket expenses may be claimed by the Committee and Members, and must be authorised before by the committee.

6 Management:

  • The organisation shall be managed by a Committee of a minimum of 5 and maximum of 10 members, elected at each Annual General Meeting, including Chairman, Secretary and Treasurer.
  • The Committee shall meet not less than 4 times a year.
  • All meetings must have a proper agenda, which includes the date, place, time of the meeting, attendees and the business discussed.
  • A proper record of all meetings will be kept in a minutes book in addition to records of expenditure and income which shall be available to all Members.
  • The Committee have the power to:
    • Deal with matters arising on a day to day basis,
    • Fill vacancies arising during the year,
    • And may appoint such sub-committees as may be required to carry out the activities of the organisation, which shall be directly accountable to the Committee.

7 Annual General Meeting:

  • There shall be an Annual General Meeting at which the Committee shall report on its work and present a statement of accounts.
  • A minimum of 28 days notice shall be given of AGMs.
  • Nomination forms should be sent out at least 21 days before the AGM. Nominations must be returned to the Secretary at least 7 days before the AGM.
  • All Members have one vote; only Members present at the meeting may vote.
  • All decisions will be based on a majority acceptance. If the vote is tied the Chairman will have the casting vote.

8 Other Meetings:

  • The Secretary shall call a Special General Meeting at the request of a majority of the Members upon receipt of a written petition signed by no less than one third of Members, giving reasons for their request.
  • Not less than 21 days notice of a SGM shall be given.

9 Alterations to the Constitution:

  • Any proposed alterations to the Constitution shall be submitted to the Secretary not less than 14 days before the next AGM or a Special Meeting shall be called to discuss the proposed changes.
  • The approval of two-thirds of those present at the AGM will be required to effect any proposed change.

10 Dissolution:

  • If the Committee, by a simple majority, decide at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve the organisation, it shall call a Special General Meeting, stating the terms of the resolution to be proposed at the meeting.
  • The Committee have the power to dispose of any assets held by or in the name of the organisation.
    • In no circumstances shall the assets of the organisation be paid to or distributed among the Members of the organisation.
    • All current funders must be notified of the decision and given the opportunity to reclaim their unspent funds.
    • Any assets remaining after the satisfaction of any proper debts and liabilities shall donated to a charitable organisation in the locality as decided by the membership.
    • If the Members resolve to dissolve the organisation the Committee will remain in office, and be responsible for winding up the affairs of the organisation.
  • 11 Affiliation: The Group shall be affiliated to the National SugarArt Association for Insurance purposes. Any excess imposed by the insurers on any claim regarding product liability will be passed onto the individual member/s responsible.
  • 12 Other Matters: It has been agreed, there should be no conflicts of commercial interest associated with this group. Therefore it was agreed by the committee that there will be no buying or selling during any group unless by strict agreement of the committee. Specialist demonstrators may include sales when it is an essential part of the inclusive demonstration cost, on the authorisation of the majority committee members. Any other matters not explicitly covered by the Constitution shall be decided by the Committee.